Tips for Making Online Board Meetings Productive

Online board meetings have become a reality for a variety of companies, and for good reason. They can save time and money and allow for a greater diversity of perspectives on decisions. Virtual meetings can be a challenge to manage. They can disrupt discussions and hinder productivity.

To ensure a successful meeting, it’s essential to keep participants from afar engaged. Video can be used to introduce participants and encourage them to keep eye contact with their webcams whenever they can. Encourage participation by asking the participants to raise their hands when asked for questions or to make comments. Encourage them to mute themselves when they are not talking to cut down on background noises, such as pets and children. Set up a time limit for speaking to ensure that no one person dominates the conversation and to avoid boredom. This can be done by putting the timeframes on your agenda or appointing someone to be the timekeeper.

Make sure that your board members are prepared for the meeting ahead of time by sending them an agenda and a list with actions they’re expected to discuss during the meeting. This will help to ensure that they show up to the meeting prepared and in a position to make the right decisions. The board members should be encouraged to concentrate on the discussion and stay clear of tangential discussions that could not help the agenda. It’s recommended that the minutes to be recorded to preserve the discussion and provide a valuable way to revisit the meeting later. Additionally, organizing and sending follow-up tasks to participants after the meeting can help ensure that all issues are addressed promptly and that deadlines are not missed.

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